Is this GDPR-aware with personnel data?

Yes. Personnel data is sensitive, so on request we process it in the EU, document the processing and connect only the systems that are needed. Decisions about people stay with people, the automation only prepares. We clarify the frame under the EU AI Act up front.

Where the manual work sits in HR

Process automation for HR and recruiting.

HR teams spend a lot of time on admin instead of people. Applications are screened and answered by hand, contracts and onboarding documents created one by one, master data typed into several systems. These processes are recurring enough for automation and at the same time too unstructured for pure RPA. We work as an implementing consultancy, not an HR software vendor, map the onboarding and applicant flow and bring the process with the fastest ROI live first.

Contact Review your process

Sound like your situation? Book a strategy call via our booking calendar, alternatively by email at info@prozessautomatisierung.co.

Concrete use case: onboarding

The classic case is onboarding new hires. Once an offer is accepted, contract, access and checklists are created automatically, master data moves into the HR system, IT and facilities get their tasks without anyone sending emails back and forth. In recruiting, an AI reads CVs, fills the applicant system and suggests standard replies. A human decides instead of filling forms. New colleagues can work on day one.

How we work

We start with a process assessment, measure how much time onboarding binds today and estimate the ROI.
Then we bring a clearly scoped pilot live, connected to your HR system, with monitoring.
Only once it holds do we extend to offboarding, contract changes and applicant management.
No big-bang, but a start a small HR team can manage.

Classic RPA vs. process automation with AI

Classic RPA vs. process automation with AI
Criterion	Classic RPA	With AI
CVs	hard to read	are parsed
HR system	ad hoc	cleanly connected
Approvals	rigid	with human in the loop
Maintenance	high on change	more robust

Pure RPA struggles with the many formats of CVs and contracts. With AI in front, content is recognised instead of read rigidly by field. The HR system connection keeps personnel data in sync, so no one maintains the same details twice. Approvals stay with the person, so sensitive decisions do not run through automatically.

Review your process

Worth a look at your process? Book via our booking calendar or email info@prozessautomatisierung.co.

Book a strategy call

Straight into the calendar

Book your strategy call via the calendar: Book a strategy call. Alternatively, reach us by email at info@prozessautomatisierung.co.

Or send an email to info@prozessautomatisierung.co

Review your process

FAQ

Do you connect our HR system?

Yes, integration is the core. We connect onboarding and applicant management to your existing system, so personnel data is not typed multiple times. This connection decides whether an automation really holds in daily work and relieves HR rather than adding clicks.

Which HR process is worth it first?

Usually onboarding, because many systems and many steps come together there and the value shows on day one. Offboarding, contract changes and applicant management follow. In the assessment we prioritise by ROI and effort.